cover letters for internal positions

Internal Position cover letter examples

Are you hoping to secure a new position within your existing company?

An internal move can be the perfect solution if you love the company but you want to progress in your career or try your hand at a different department.

Either way, you need to submit a persuasive application, and we’ve created the following guide, complete with several internal position cover letter examples to help you do just that.

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Internal Position cover letter example 1

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Internal Position cover letter example 2

Internal Position cover letter example 3

The example cover letters here should give you a good general idea on how your Internal Position cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write an Internal Position cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

When writing your Internal Position cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of *Internal Position* with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your Internal Position cover letter

Your Internal Position cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Internal Position cover letter templates

Copy and paste these Internal Position cover letter templates to get a head start on your own.

I hope you’re well.

I am delighted to submit my application for the open position of Finance Manager. With 7 years of experience overseeing the finance strategy development as Assistant Finance Manager, combined with my recent master’s in business administration, I am confident in my ability to excel in this elevated role.

Throughout my tenure at CFT Construction, I have successfully led the financial planning and analysis for our residential development unit, demonstrating expertise in advanced financial modelling and budgeting. My implementation of a streamlined financial reporting system in 2021 improved accuracy by 20%, while a new budgeting process reduced variance by 15% within the first year. I effectively guided the multinational management team through their EOY financial analysis as well as spearheading new training initiatives which excellent results, which I would continue in this more senior role.

I am deeply committed to ensuring the growth and sustainability of the company and believe that my specialised operational knowledge would make me a great asset in this role. I am available for an interview at your earliest convenience.

All the best,

Jordan Teller ¦ 07777777777 ¦ [email protected]

I am thrilled to apply for the position of Executive Secretary. With my 15+ years of service as an Administrative Secretary within the company and my NVQ Level 4 diploma in Business and Administration, I am confident that I can continue providing excellent secretarial support in this new role.

Having provided unwavering support to management professionals in both the healthcare and marketing industries during my career, I possess a diverse skill set, including project management, diary coordination, and expert transcription and proofreading abilities. Within Lead Marketing, I have contributed significantly, streamlining client follow-up systems, resulting in a remarkable 20% improvement in response time. Additionally, my implementation of an expense tracking system for the senior management team led to a remarkable 38% reduction in overspending.

As a dedicated and detail-oriented professional, I am eager to further contribute to the success of Lead Marketing in the capacity of Executive Secretary. I would love to discuss my vision for this role further in an interview when you have availability.

Thomas Stanley ¦ 07777777777 ¦ [email protected]

I am excited to submit my application for the new role of Senior Fashion Buyer at our company, where I believe my proven track record, diverse skill set, and passion for fashion will make a significant impact.

With over 16 years of experience as a Fashion Buyer in the purchasing team, I have garnered extensive expertise in conducting market research, analysing sales trends, and sourcing products from vendors across Europe and the USA. My ability to curate merchandise assortments that align with the latest fashion trends and consumer preferences has consistently driven sales and profitability, as exemplified by the 15% sales increase and 12% reduction in online markdowns achieved through data-driven product selection. Additionally, my proficiency in supplier management and negotiation has fostered strong working relationships which has been recognised by my training contract with the customer service team.

I am eager to further discuss my accomplishments and strategic vision for Marks & Spencer’s as a Senior Fashion Buyer. I am available for interview at any time.

Sunni Carter ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing that Internal Position, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

2 Examples – How to Write a Perfect Cover Letter for Internal Position

By Status.net Editorial Team on October 17, 2023 — 13 minutes to read

• Understanding the Basics of an Internal Cover Letter Part 1
• Example of a Successful Cover Letter for Internal Position Part 2
• How to Write a Perfect Cover Letter for Internal Position Part 3
• How to Highlight Your Skills and Achievements Part 4
• Aligning Your Goals with the Company’s Vision Part 5
• How to Close Your Cover Letter Part 6

Part 1 Understanding the Basics of an Internal Cover Letter

When crafting an internal cover letter, your main goal is to showcase your skills, work experience, and achievements in a way that demonstrates your value within your current organization. Since you’re already part of the company, you have the advantage of being familiar with its culture, goals, and priorities.

• Start by addressing your internal cover letter to the hiring manager or the person responsible for the internal job posting. Be sure to include the specific job title you’re applying for, mentioning the internal job posting number if applicable, to ensure clarity.
• In the opening paragraph, express your enthusiasm for the new opportunity and briefly mention your current role in the company. Highlight your understanding of the job requirements and explain why you are the ideal candidate for the position. Share your achievements and the impact you’ve had in your current role, using specific examples such as project successes or increased team productivity.
• In the middle paragraphs, delve into your accomplishments and skills that are relevant to the desired role. Discuss your proficiency in specific software, tools, or processes that are essential for the new position. Show the connections between your current skills and the new role requirements, demonstrating your ability to adapt and contribute to the company’s success.
• Don’t forget to mention any relevant professional development or training you’ve completed, showcasing your commitment to personal growth within the organization. Also, share any instances where you’ve worked closely with the team or department you’re applying to join, further proving your ability to collaborate and work well within that particular group.
• As you wrap up your letter, reiterate your enthusiasm and interest in the role, expressing your gratitude for being considered. Make sure to include your contact information, inviting the hiring manager to reach out with any questions or to schedule an interview. Remember to proofread your cover letter before submitting it to ensure it is error-free and professionally presented.

Part 2 Example of a Successful Cover Letter for Internal Position

Dear [Name],

I was excited to read about the [Job Title] position within our company. With my extensive experience in [Department] and proven record of [Accomplishment], I believe I’m a strong fit for the role.

In my current position as a [Your Current Job Title], I have achieved [Provide Examples of Successes]. I also recognize the importance of [Skills or Qualifications Required for the New Role] and have honed my skills in these areas through [Courses, Certifications, or Workplace Experience]. I’m eager to apply my expertise to this new challenge and make an even greater impact on our team.

I appreciate your consideration for this internal opportunity and look forward to the chance to discuss my candidacy further.

Sincerely, [Your Name]

Dear [Hiring Manager’s Name],

I’m writing to express my keen interest in the [Specific Job Title] position, as advertised internally under [Job Posting Number]. Having been a dedicated member of the [Company Name] team, I am excited about the opportunity to contribute my skills and experience to [Department or Team Name].

In my current role as [Your Current Position], I’ve had the privilege of collaborating closely with the [Department or Team Name] team on projects such as [mention a specific project]. This experience has allowed me to understand the team’s dynamics and the importance of teamwork in achieving our goals.

One of my notable achievements during my tenure here has been [mention a specific achievement], where I [briefly explain the achievement and its impact]. This accomplishment reflects my ability to meet challenges head-on and drive tangible results.

I believe my proficiency in [mention relevant skills or tools] and my understanding of [mention industry-specific knowledge] align well with the requirements of the [Specific Job Title] role. Additionally, my commitment to continuous improvement is evident through my participation in [mention relevant professional development or training].

I value the relationships I’ve built within the [Department or Team Name] team and look forward to strengthening these bonds as we work together towards achieving our shared objectives.

I would appreciate the opportunity to discuss my potential contribution to the [Department or Team Name] team further. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a conversation at your convenience.

Thank you for considering my application. I am eager to continue my journey with [Company Name] in this new capacity.

[Your Name]

Part 3 How to Write a Perfect Cover Letter for Internal Position

Starting your cover letter on the right note sets the tone for the rest of its content. Begin by addressing the hiring manager or your direct supervisor if you know their name. If you’re unsure of the name, you can use a professional-sounding, generic greeting like “Dear Hiring Manager” or “To the [Department] Team” .

Next, express your excitement for the opportunity to apply for the internal position. Share something positive about the company that has inspired you during your time there:

“Since joining the team two years ago, I have been consistently impressed by [Company]’s dedication to innovation and our clients’ success. I am excited about the prospect of continuing to contribute to these values in the [Position Title] role.”

Briefly introduce the purpose of your cover letter in a clear and succinct way:

“I am writing to express my interest in the [Position Title] role that was recently posted on the company’s internal job board. With my experience in [relevant skills/department], I believe I can make a significant impact in this new position.”

In the following paragraphs, make sure to convey how your background and experience align with the job requirements. Focus on highlighting your accomplishments and transferable skills, which will demonstrate your competence for the role. For example:

“During my two years in the [your current department], I have successfully managed and completed [achieved goal/project], resulting in a [measurable outcome, e.g., 15% increase in productivity]. I have also taken on additional responsibilities, such as [extra work/tasks], showcasing my adaptability and commitment to [Company].”

Emphasize your eagerness to discuss the opportunity further in an interview. Mention your availability to meet and provide additional details about your qualifications:

“I am enthusiastic about the prospect of bringing my expertise and passion to the [Position Title] role and would welcome the opportunity to discuss my candidacy further. Please let me know when we can arrange a meeting to discuss how my skills can help [Company] reach its goals.”

Remember to maintain a friendly yet professional tone throughout your cover letter, and focus on showcasing the value you bring to the company and the position. Keep it concise and engaging, and you’ll be one step closer to securing that internal opportunity.

Part 4 How to Highlight Your Skills and Achievements

Emphasize how your current skills and experiences are relevant to the position you’re applying for. Here are some tips for effectively highlighting your skills and achievements:

1. Focus on relevant skills and experiences : Make sure to include the key skills and experiences that are specifically required for the position. Think about your current responsibilities, any projects you’ve successfully completed, and any experience in the department you are applying to.

2. Quantify your achievements : Whenever possible, provide specific numbers or metrics to demonstrate how your accomplishments positively impacted the company. For example, mention the percentage increase in efficiency in a process you improved, or the amount you saved by implementing a new strategy.

“As the Marketing Coordinator for the past two years, I have successfully managed multiple campaigns, increasing our brand visibility by 30% and achieving 20% growth in online sales.”

3. Try to use action verbs : Begin your sentences with strong action verbs such as developed, implemented, or managed. This not only makes your cover letter more engaging but also emphasizes the impact of your achievements.

Example : “ In my current role, I successfully managed a team of 12 and implemented a new workflow process, which increased department efficiency by 18%. This experience has provided me with valuable insights on managing diverse teams and delivering projects within tight deadlines.”

“In my role as Customer Service Representative, I successfully implemented a new system for handling customer inquiries, resulting in a 25% increase in efficiency.”

“I have become well-versed in working with cross-functional teams, and my strong communication skills have allowed me to collaborate effectively with colleagues at all levels of the organization. These experiences will serve me well in the Project Manager position, where teamwork and communication are crucial for success.” “Through regular collaboration with the marketing team, I have developed strong interpersonal and project management skills that will be valuable in my potential role as Marketing Coordinator.” Finally, make a connection between your current role and the internal position you are applying for. Explain how your experiences and strengths make you an ideal candidate for the new opportunity. For example: “With my extensive experience in customer service, I have a deep understanding of our client base. This knowledge, combined with my marketing skills, will help me excel in the Marketing Coordinator position and drive the success of our campaigns.” Do not be afraid to show some personality while maintaining a professional tone. This will give your cover letter a unique touch and help you stand out from other applicants. Consider sharing relevant connections to the new role or any special interests that make you a great fit for the position: “Outside of work, I am an active member of our local environmental group, which has allowed me to gain a deeper understanding of the challenges and opportunities in the field. This passion will enable me to drive positive change in our projects and create even more impactful solutions for our customers.

4. Show enthusiasm for the internal position : Express your excitement about the opportunity to grow and contribute within the company. Mention any specific aspects of the position that inspire you, such as the potential for leadership or the opportunity to learn new skills.

Example : “ Having spent three years in our company’s marketing department, I am enthusiastic about the opportunity to apply for the Senior Marketing Analyst role. I’m excited to leverage my experience in data analysis and strategic planning to contribute to our company’s growth in this leadership role.”

“I am passionate about our company’s goal to provide innovative, eco-friendly products to consumers worldwide. Through my marketing efforts, I have helped establish our brand as a leader in the industry, and I am excited to bring that same dedication to the Project Manager role.”

Use these tips to create a compelling cover letter that highlights your skills and achievements, and leaves a lasting impression on the hiring manager.

Part 5 Aligning Your Goals with the Company’s Vision

You’re already familiar with the organization’s values and objectives since you currently work there. Emphasize on how the new role will allow you to contribute even more towards the company’s growth and success.

As a dedicated employee at (…) Inc., I have always been inspired by our mission to provide sustainable solutions for our clients. Pursuing the Project Manager role will enable me to contribute more effectively to this mission by managing resources and leading teams efficiently.

Highlighting your relevant achievements within the company is another way to align your goals with the organization’s vision. Mention any significant accomplishments and how they have positively impacted the business. For example:

In my current role as a Marketing Coordinator, I successfully launched our new product line, resulting in a 20% increase in sales. I am confident that my skills and experience in marketing will transfer seamlessly to the Project Manager role, allowing me to make an even greater impact on our company’s success.

To showcase the longevity of your commitment to the organization, discuss your long-term goals within the company and in the new position. Here’s a possible way to do this:

I see the Project Manager role as an opportunity not only to contribute more to XYZ Inc. but also to grow and develop professionally. In the future, I hope to further expand my skills, take on more complex projects, and continue to support the company’s mission.

Using these strategies in your cover letter will help demonstrate the synergies between your personal goals and the company’s vision.

Part 6 How to Close Your Cover Letter

Ending your cover letter on a strong note is essential. The closing paragraph should leave a lasting impression on the reader, expressing gratitude and excitement about the opportunity. Here’s how you can close your cover letter effectively:

1. Reiterate your interest and qualifications : Briefly summarize your key skills, highlighting how you are a great fit for the internal position. This will help the reader to remember your strengths and achievements by the time they finish reading your letter.

Example: “I am confident that my background in marketing, combined with my innovative mindset and passion for the brand, make me an ideal candidate for the Marketing Manager role.”

2. Mention your desire to contribute : Internal positions offer you a chance to grow and benefit the company. Communicate that you’re excited to use your skills to provide value and that you’re eager to make a positive impact.

Example: “ Given my in-depth knowledge of our company’s goals, I look forward to leveraging my experience in driving successful marketing initiatives and contributing to our team’s overall success.”

3. Show gratitude : Appreciate the opportunity to be considered for this position and thank the reader for their time and consideration. This shows your professional attitude and acknowledges the effort made by the hiring team.

Example: “Thank you for considering me for the Marketing Manager position. I appreciate the opportunity to further discuss how my experience and skills can support the team’s objectives.”

4. Close with a call-to-action : Encourage the reader to take the next step and let them know you’re excited to continue the conversation. Prompt them to reach out to you, and provide the best way they can contact you.

Example: “I am eager to discuss my potential contributions and would be happy to answer any questions or provide further information. Please feel free to contact me at [email address] or [phone number] at your convenience.”

To end your cover letter formally, use a closing salutation such as “Sincerely” or “Best regards.”

Frequently Asked Questions

1. what are the key elements to include in a cover letter for an internal position.

A well-written cover letter for an internal position should include:

• A specific mention of the job you’re applying for.
• A clear and concise summary of your qualifications and experience.
• Examples of your accomplishments within the company.
• An expression of your enthusiasm for the new role.
• A mention of how your familiarity with the company adds value.

2. How should I tailor my cover letter when applying for a promotion within my current company?

To tailor your cover letter for an internal promotion, be sure to:

• Emphasize your achievements within the company.
• Address any new skills or qualifications required for the position.
• Reference specific projects or initiatives you’ve contributed to.
• Explain how your knowledge of the company culture can benefit the new role.
• Show that you’re familiar with the responsibilities and expectations of the position.

4. What tips can you offer on showcasing my achievements in my internal cover letter?

To showcase your achievements in your internal cover letter:

• Quantify your accomplishments using numbers or percentages.
• Highlight how your achievements have benefitted the company or team.
• Discuss specific projects or initiatives you’ve contributed to.
• Use strong and confident language when describing your successes.
• Provide context by tying your achievements to the required skills or qualifications of the new role.

5. How can I address my familiarity with the company culture in my cover letter for an internal position?

To address your familiarity with the company culture, you can:

• Mention how your understanding of the company’s values and goals allows you to contribute effectively.
• Discuss experiences working with diverse teams or cross-department collaborations.
• Explain how your knowledge of company procedures helps you navigate day-to-day responsibilities.
• Share examples of how you’ve fostered a positive work environment or supported company initiatives.
• Indicate that your existing relationships with colleagues can facilitate a smoother transition into the new role.
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