email template for assignment submission

How To Write an Email For Assignment Submission

In this article, you will learn how to write a professional email for assignment submission. The email format provided will help you effectively communicate with your professor or supervisor while submitting your assignment.

Writing a clear and concise email is crucial in conveying your message and ensuring that your assignment is submitted successfully.

Table of Contents

What To Do Before Writing the Email

Before writing the email, there are a few actions and considerations you should keep in mind:

• Review the assignment guidelines and requirements thoroughly.
• Check the submission deadline and make sure you have enough time to complete and submit the assignment.
• Collect any additional materials or documents that need to be submitted along with your assignment.
• Organize your assignment files in a clear and logical manner.
• Double-check the email address or platform where you need to submit your assignment.

What to Include In the Email

When writing the email for assignment submission, include the following parts:

1. Subject Line

The subject line should clearly state the purpose of your email. For example, “Assignment Submission – [Course Name/Number]”. This helps your recipient quickly understand the nature of your email.

2. Greeting

Start the email with a polite and professional greeting, such as “Dear Professor [Last Name]” or “Hello [Supervisor’s Name]”.

3. Introduction

In the introduction, mention your name, your course (if applicable), and the assignment you are submitting.

4. Assignment Details

Provide a brief summary of the assignment, including its title and any relevant details mentioned in the guidelines.

5. Attachments

Mention the attachments you are including with the email, such as the assignment document, supplementary materials, or any required forms. Make sure to double-check that you have attached the correct files.

6. Submission Confirmation

Request a confirmation from the recipient acknowledging the successful receipt of your assignment. This helps to ensure that there are no misunderstandings regarding its submission.

End the email with a polite closing, such as “Thank you” or “Best regards,” followed by your full name and contact information (if necessary).

Email Template – Assignment Submission

Subject Line: Assignment Submission – [Course Name/Number] Dear Professor [Last Name], I hope this email finds you well. My name is [Your Name], and I am writing to submit my assignment for the [Course Name/Number]. The assignment I am submitting is titled [Assignment Title], which was due on [Submission Deadline]. I have attached the completed assignment document along with this email. Additionally, I have included the supplementary research materials as requested in the assignment guidelines. Please confirm the successful receipt of my assignment. If there are any issues or additional information required, please let me know as soon as possible. Thank you for your time and consideration. Best regards, [Your Full Name] [Contact Information (optional)]

Writing a well-structured email for assignment submission is essential to ensure that your work reaches the intended recipient accurately. By following the steps outlined above and using the provided email template, you can effectively communicate your submission while maintaining professionalism.

Remember to always review your email for any errors or missing information before sending it. Good luck with your assignment submission!

• Be polite and professional in your email communication.
• Double-check all attachments before submitting the email.
• Follow any specific instructions or guidelines provided by your professor or supervisor.
• Ensure your email is clear, concise, and free from grammatical errors.
• Keep a copy of the sent email and any confirmation received for future reference.

Sample Email for Submitting an Assignment

Submitting assignments can often feel like navigating a minefield, especially if you're unsure about the proper protocol. Whether you're a student at a university or a professional in a continuing education program, crafting an effective email to submit your assignments is crucial. In this article, we will delve deep into how to structure an email for assignment submission, providing examples, tips, and best practices that will help you communicate clearly and professionally.

Understanding the Importance of a Well-Written Email

Before we dive into the nuts and bolts of email writing for assignment submissions, let’s take a moment to understand why it matters. A well-structured email serves several important functions:

• Clarity : It ensures the recipient knows exactly what you're submitting.
• Professionalism : A polished email reflects your commitment to your work and respect for the instructor or recipient.
• Record Keeping : Emails can serve as a written record of what you submitted and when, which can be crucial if any discrepancies arise later.

It's essential to create a lasting impression with your communication. A brief, disorganized email may raise questions about your attention to detail.

Key Components of an Email for Assignment Submission

When you’re ready to write your email, keep the following components in mind:

1. Subject Line

The subject line is the first thing your recipient will see, so make it clear and informative. A straightforward subject might read:

• "Assignment Submission: [Your Name] - [Course Title] - [Assignment Title]"

2. Greeting

Starting with a polite greeting sets a respectful tone. If you know the recipient's name, use it:

• "Dear Professor Smith,"
• "Hello Dr. Jones,"

If you don’t know the recipient’s name, “Dear [Department/Committee Name],” can suffice.

3. Purpose of the Email

In the opening lines of your email, state your purpose clearly. Mention what assignment you are submitting:

• "I am writing to submit my assignment titled '[Assignment Title]' for [Course Name], due on [Due Date]."

4. Attachments

Clearly mention any attachments you are including. Always double-check that your files are attached before hitting send:

• "Attached to this email is my assignment as a [format, e.g., Word document, PDF]."

5. Closing Remarks

End with a polite closing remark. Offer to answer any questions or provide additional information if needed:

• "Please let me know if you have any questions or need further clarification. Thank you for your time!"

6. Signature

Finish with your name and any relevant contact information:

• "Best regards, [Your Name] [Your Student ID] (if applicable) [Your Course/Program] [Your Contact Information]"

Sample Email Template for Submitting an Assignment

Below is a complete sample email that you can tailor to your specific needs:

Subject : Assignment Submission: Jane Doe - Introduction to Psychology - Week 5 Essay

Dear Professor Smith,

I hope this message finds you well. I am writing to submit my assignment titled "The Impact of Social Media on Mental Health" for the Introduction to Psychology course, due on March 15, 2023.

Attached to this email is my essay as a PDF document. I have ensured that the assignment follows the guidelines outlined in the syllabus.

Please let me know if you have any questions or need further clarification. Thank you for your time!

Best regards, Jane Doe Student ID: 1234567 Introduction to Psychology, Section A [email protected]

Tips for Writing an Effective Assignment Submission Email

While the template above provides a solid framework, consider these tips to enhance your emails:

• Be Concise : Stick to the point. Your instructors are busy, so make it easy for them to understand your intent at a glance.
• Use a Professional Tone : Avoid slang or overly casual language. Maintain formality to reflect your respect for the recipient.
• Proofread : Spelling and grammatical errors can undermine your professionalism. Always review your email before sending it.
• Follow Up If Necessary : If you don’t receive a confirmation after a couple of days, it’s appropriate to follow up to ensure your assignment was received.

Common Mistakes to Avoid

To ensure your email doesn’t fall flat, be aware of these common pitfalls:

• Not Including the Assignment : Always check to confirm your attachment is included before sending.
• Vague Subject Lines : Avoid generic subjects like "Assignment Submission." Instead, be descriptive.
• Failure to Use Formal Greetings and Closures : Skipping these elements can make your email seem unprofessional.
• Ignoring the Deadline : Mention the due date, as this reinforces your awareness and responsibility.

Writing a thoughtful email for submitting an assignment is an essential skill that can leave a lasting impression on your instructors or supervisors. By following the guidelines and templates provided in this article, you will convey professionalism and respect, ensuring your assignments are received positively. In the digital age, effective communication is key to academic and professional success.

Frequently Asked Questions

1. should i always email my assignments or submit them through a portal.

It depends on your instructor's preferences. Always check the submission guidelines before sending an email.

2. How can I confirm that my assignment was received?

Politely request confirmation in your email, or follow up after a few days if you don’t hear back.

3. Is it necessary to include my student ID in the email?

While it is not always necessary, including your student ID can help instructors easily identify your records.

4. Can I use a casual tone in my email?

It’s best to keep a professional tone, especially in academic settings, to show respect and seriousness about your work.

5. What if I miss the deadline?

If you miss a deadline, address the situation promptly by apologizing in your email and explaining your circumstances, while asking for possible extensions if appropriate.

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Assignment Submission Email: How to Write Professionally

Submitting an assignment is an essential part of academic life, but crafting the perfect email to accompany that submission can often feel daunting. Whether you’re sending it to a professor, a teaching assistant, or a peer, your email must convey professionalism and clarity. In this article, we will guide you through the intricacies of writing a compelling assignment submission email, ensuring that you present yourself as competent and respectful. From essential components to tips for maintaining an appropriate tone, let’s explore how to master the art of assignment submission emails.

The Importance of Professionalism in Emails

Emails are often the first point of contact between students and educators. They provide an opportunity to demonstrate your communication skills, attention to detail, and respect for the recipient’s time. A well-crafted email can reflect positively on you, while a poorly written one can lead to misunderstandings or a negative impression.

Why Does Professionalism Matter?

• Respect : A formal tone shows that you value the recipient’s role and responsibilities.
• Clarity : A structured email helps convey your message clearly, reducing the chance of miscommunication.
• Opportunity : A professional approach may open doors for future communication, such as inquiries about grades or requests for feedback.

The right tone not only helps in the context of assignments but can also lay the groundwork for your professional relationships in the future.

Key Components of an Assignment Submission Email

Creating a professional assignment submission email involves several key components that can guide you through the process. Here’s a breakdown of what to include in your email:

1. Subject Line

The subject line is your first impression. Make it clear and informative. Instead of vague phrases, be specific about the content. For example:

• "Submission of [Assignment Name] – [Your Full Name]"
• "Final Report on [Topic] for [Course Name]"

2. Salutation

Start your email with a proper greeting. Address the recipient appropriately based on their title and your relationship. Common options include:

• "Dear Professor [Last Name],"
• "Hello [First Name] [Last Name],"

Using “Dear” is generally safer for formal communications, while “Hello” can be more casual if you have a rapport with the recipient.

3. Introduction

Your introduction should provide context. Briefly explain the purpose of the email. For example, you might say:

"I hope this email finds you well. I am writing to submit my assignment for [Course Name], titled [Assignment Title]."

4. Body of the Email

In this section, expand on your submission. Include relevant details such as:

• The due date and whether you are submitting it on time.
• Any specific instructions you followed.
• An acknowledgment of any guidelines set by the recipient or institution.

You might say:

"I have attached my assignment as per the guidelines provided in class. The document is in PDF format and titled [File Name]. Please let me know if you require it in a different format."

5. Closing Statements

End your email with a polite closing. This may include an offer for further communication or a request for confirmation of receipt. You could write:

"Thank you for your time. I look forward to your feedback, and please let me know if there are any issues with my submission."

6. Signature

Your email should conclude with a professional signature that includes your full name, student ID (if applicable), the course name, and your contact information. Here’s an example:

Best regards, [Your Full Name] [Your Student ID] [Course Name] [Your Email Address] [Your Phone Number]

Tips for Writing a Professional Assignment Submission Email

1. proofread.

Typos and grammatical errors can detract from your professionalism. Always proofread your email before sending it. Utilize tools like Grammarly or Hemingway to catch errors.

2. Keep it Concise

Aim to be clear and to the point. Avoid overly complex sentences or unnecessary information that could confuse the reader.

3. Maintain a Professional Tone

While it's good to be friendly, maintain a level of formality that aligns with academic communication. Avoid slang and overly casual language.

4. Use a Professional Email Address

Always use an email address that reflects professionalism. An email associated with your educational institution is often ideal.

5. Respond Promptly

If you receive a reply or confirmation, respond as soon as you can, especially if further communication is needed.

Sample Assignment Submission Email

To illustrate how to incorporate all these elements, here’s a sample email:

Subject : Submission of Research Paper – Jane Doe

Dear Professor Smith,

I hope this email finds you well. I am writing to submit my research paper for History 101, titled "The Impact of the Industrial Revolution on Modern Society."

I have attached my paper as a PDF, named "Doe_Research_Paper.pdf," in accordance with the submission guidelines provided in class. The assignment is submitted on time, and I appreciate your consideration.

Thank you for your time. I look forward to your feedback. Please let me know if there are any issues with my submission.

Best regards, Jane Doe Student ID: 123456 History 101 [email protected] (123) 456-7890

Common Mistakes to Avoid

1. being too casual.

While it’s good to be friendly, ensure your tone matches the formality required for academic communication. Avoid slang or colloquialisms.

2. Lengthy Emails

Long-winded emails can confuse or lose the recipient’s interest. Be concise while covering all necessary points.

3. Neglecting Attachments

Always double-check that you have attached your assignment before hitting send. This simple mistake can cause delays and misunderstandings.

4. Omitting Relevant Information

Ensure your email includes all pertinent details. Providing context aids the recipient in processing your request efficiently.

Mastering the art of writing a professional assignment submission email is essential for successful academic communication. By focusing on structure, clarity, and a respectful tone, you can make a positive impression on your professors and peers alike. Remember, your emails are a reflection of your character and professionalism. As you move forward in your academic journey, keep these principles in mind, and you’ll navigate communications with confidence.

1. How formal should my assignment submission email be?

Your email should maintain a professional tone. Use formal greetings and avoid slang while being polite and respectful.

2. What should I do if I forget to attach my assignment?

If you realize your mistake, send a follow-up email as soon as possible, apologizing for the oversight and attaching the assignment.

3. Should I follow up after submission?

It is courteous to follow up if you haven't received confirmation of receipt within a reasonable time frame, typically a few days.

4. Can I use emojis in my assignment submission email?

Avoid using emojis in professional emails, as they can diminish the formality and seriousness of your communication.

5. Is it necessary to thank the recipient in my email?

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How to Write an Email for Submitting an Assignment: A Step-by-Step Guide

SilviaRoshita

November 23, 2024

December 18, 2024

Subject Line

Body of the email, paragraph 1: introduction.

Start with a brief introduction stating the purpose of the email, which is to submit your assignment.

Paragraph 2: Assignment Details

Paragraph 3: attachment details, table: file information (optional), paragraph 4: additional comments (optional).

If there are any special circumstances or comments you need to convey, include them in a separate paragraph.

Include your full name, position (if applicable), and contact information (e.g., phone number, email address).

7 Email Templates for Submitting Assignments

Delayed submission due to illness.

Dear [Professor’s Name],

I am writing to request an extension for the [assignment name] assignment. I have been experiencing severe [illness] over the past few days, and I have been unable to concentrate or complete my work.

I have attached a doctor’s note to corroborate my illness.

I understand the importance of this assignment and I am committed to completing it as soon as possible. If you could grant me an extension of [number] days, I would be grateful.

Thank you for your understanding.

[Your Name]

Submission of Revised Assignment

I am writing to submit a revised version of my [assignment name] assignment. I previously submitted it on [date], but I realized there were some errors and omissions that I needed to address.

I have attached the revised assignment to this email.

I apologize for any inconvenience this has caused. I understand the importance of submitting quality work and I appreciate your time and consideration.

Request for Feedback on Draft

I am writing to request feedback on my draft for the [assignment name] assignment. I am seeking feedback on the overall structure, content, and writing style of my assignment.

I have attached my draft to this email.

I would appreciate it if you could schedule a time to meet with me to discuss my draft. I am available to meet during your office hours or at another time that is convenient for you.

Submission of Incomplete Assignment

I am writing to submit an incomplete version of my [assignment name] assignment. I have been experiencing unforeseen circumstances that have prevented me from completing the assignment on time.

I have completed the [portion of assignment completed] and I have attached it to this email.

I apologize for this inconvenience. I understand the importance of completing my assignments on time, and I am making every effort to complete this assignment as soon as possible.

I would be grateful if you could provide me with an extension for the assignment.

Technical Difficulties

I am writing to request an extension for the [assignment name] assignment. I encountered technical difficulties on [date] that prevented me from submitting my assignment on time.

Specifically, I experienced [description of technical difficulty]. I have contacted the IT support team and they have confirmed that this was a widespread issue.

I apologize for this inconvenience. I understand the importance of meeting deadlines, and I have been working diligently to complete my assignment since the technical issue was resolved.

I would be grateful if you could grant me an extension of [number] days.

Plagiarism Concerns

I am writing to raise my concerns about potential plagiarism in the [assignment name] assignment submitted by [student’s name]. I have discovered that the work contains significant similarities to [source material].

I have attached a detailed report outlining my findings. I am concerned that the student may have intentionally or unintentionally plagiarized from this source.

I would appreciate it if you could investigate this matter further. I am available to provide any additional information that may be helpful.

Thank you for your attention to this issue.

Group Project Submission

On behalf of my group, I am writing to submit our [assignment name] assignment for your review.

Each member of the group has contributed to the success of this project. We have worked collaboratively to research the topic, gather data, and prepare a comprehensive report.

We have attached our final report to this email.

We would appreciate it if you could schedule a time to meet with us to discuss our findings. We are available to meet during your office hours or at another time that is convenient for you.

Thank you for your time and guidance.

[Your Name], on behalf of the group

How to Write an Email for Submitting Assignment?

Question: How should I structure and write an email to submit an assignment?

Answer: To write a professional email for submitting an assignment, follow these steps:

Subject: Assignment Submission for [Course Name] Body:

• Begin with a polite greeting, addressing the recipient by name.
• Clearly state the purpose of the email: assignment submission.
• Include the course name and assignment title.
• Attach the assignment file(s) in the appropriate format.
• Confirm that the submitted work is your own original work.
• Politely request the recipient to confirm receipt of the assignment.
• End with a professional closing and your name.

What should be included in the body of my assignment submission email?

Question: What information should I include in the body of my assignment submission email?

Answer: Include the following information in the body of your assignment submission email:

• Polite greeting addressing the recipient by name.
• Clear statement of the purpose of the email: assignment submission.
• Course name and assignment title to identify the submitted work.
• Confirmation that the attached work is original and individual.
• Polite request for the recipient to acknowledge receipt of the assignment.
• Professional closing and your name.

How should I attach my assignment files correctly?

Question: What is the recommended method for attaching assignment files to an email?

Answer: To attach assignment files correctly:

• Compress large files into a single archive (.zip or .rar) to reduce email size.
• Ensure the attached files are in the correct format specified by the assignment instructions.
• Use descriptive filenames for the attached files to facilitate easy identification.
• Double-check that all necessary files are attached before sending the email.

Hey there, folks! Thanks for sticking with me through this email writing extravaganza. I hope you’ve picked up a few handy tips to make your assignment submissions shine. Remember, practice makes perfect, so keep at it, and you’ll be emailing like a pro in no time. If you’ve got any more writing woes, feel free to drop by again. I’m always here to lend a helping hand. Catch you on the flip side!

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Assignment Submission Email Sample

Submitting assignments through email is a common practice in many educational and professional settings. Whether you are a student turning in a project for a class or an employee sending deliverables to your supervisor, it is important to craft a well-written submission email that clearly communicates the purpose of your message and includes all necessary attachments. A well-written assignment submission email can help set the tone for your work and ensure that your recipient understands the context and requirements of your submission. In this article, we will provide you with a sample email template that you can use as a guide for submitting assignments via email.

Best Structure for Assignment Submission Email Sample

When submitting assignments via email, it is important to ensure that your message is clear, organized, and professional. Here is a guide on the best structure for an assignment submission email:

• Subject Line: Make sure to include the course name, assignment name, and your name in the subject line for easy reference.
• Greeting: Start your email with a polite greeting, such as “Dear Professor Smith” or “Hi Team.”
• Introduction: Briefly introduce yourself and mention the assignment you are submitting.
• Body: Include any pertinent details about the assignment, such as the due date, any specific instructions, and any additional information you want to share.
• Attachment: Attach the assignment document to the email, preferably in PDF format to ensure compatibility.
• Closing: End your email with a polite closing, such as “Thank you for your time” or “Looking forward to your feedback.”

Here is a simple template you can use for your assignment submission email:

By following this structure, you can ensure that your assignment submission email is organized and professional, making it easier for the recipient to review and provide feedback on your work.

Submission of Final Project

Dear Professor Smith,

I am writing to inform you that I have successfully submitted my final project for the course. I have attached the necessary files for your review. Thank you for your guidance throughout the semester.

Best regards,

Request for Extension on Assignment Deadline

Dear Professor Johnson,

I am reaching out to request an extension on the assignment deadline for the upcoming project. Due to unforeseen circumstances, I require additional time to complete the task to the best of my ability. I would greatly appreciate your consideration.

Thank you for your understanding.

Submission of Weekly Progress Report

Hello Team,

I have submitted my weekly progress report detailing the status of my current projects and tasks. Please feel free to reach out if you have any questions or require further information. Thank you for your support.

Alexander Lee

Request for Feedback on Assignment

Dear Professor Brown,

I would like to request feedback on the assignment that was submitted last week. Your insights and suggestions are invaluable to my learning process, and I am eager to improve based on your feedback. Thank you for your time and guidance.

Samantha Clark

Clarification on Assignment Requirements

Dear Team Leader,

I am writing to seek clarification on the requirements for the upcoming project assignment. I want to ensure that I am meeting all the expectations and delivering a high-quality work. Any guidance you can provide would be greatly appreciated.

Thank you for your assistance.

Michael Johnson

Submission of Monthly Performance Report

Hi HR Manager,

I have submitted my monthly performance report as per the deadline. Please let me know if you require any additional information or have any feedback for me. Thank you for your attention to this matter.

Stephanie Roberts

Request for Assignment Rescheduling

Dear Professor Williams,

I am writing to request a rescheduling of the upcoming assignment deadline. Due to a conflicting commitment, I would be grateful if we could arrange an alternative timeline for submission. Thank you for your understanding.

David Smith

How to structure an assignment submission email?

When crafting an assignment submission email, it is important to include essential details such as the subject line, recipient, introduction, attachment, conclusion, and closing remarks. Begin the email with a clear subject line that indicates the purpose of the email, followed by a formal salutation to address the recipient. In the introduction, briefly summarize the assignment being submitted and express gratitude for the opportunity. Attach the assignment document in the appropriate format, making sure to mention it in the body of the email. Conclude the email with a summary of key points and a closing statement that reiterates appreciation.

What is the importance of sending an assignment submission email?

Sending an assignment submission email is crucial for several reasons. Firstly, it serves as a formal way to communicate with the recipient regarding the submission of an assignment. This helps to ensure that the assignment is received and acknowledged in a timely manner. Additionally, the email provides an opportunity to convey professionalism and respect for the recipient, demonstrating good communication skills. Lastly, the email serves as a documented record of the assignment submission, which can be useful for reference and tracking purposes.

How to handle a late assignment submission via email?

When dealing with a late assignment submission via email, it is important to address the situation promptly and professionally. Begin by acknowledging the lateness of the submission and providing a valid reason, if applicable. Express regret for the delay and assure the recipient that steps have been taken to prevent similar occurrences in the future. Offer to discuss any potential consequences or penalties for the late submission, and request feedback on how to proceed. Maintain a respectful and courteous tone throughout the email to mitigate any negative impact of the delay.

What are the best practices for writing an assignment submission email?

When writing an assignment submission email, it is essential to follow certain best practices to ensure clarity, professionalism, and effectiveness. Start by using a clear and concise subject line that accurately reflects the purpose of the email. Address the recipient formally in the salutation, and maintain a polite and respectful tone throughout the email. Provide all necessary details about the assignment being submitted, including relevant attachments and any additional information. Conclude the email with a brief summary and a closing statement that expresses gratitude and professionalism. Remember to proofread the email before sending to avoid any errors or mistakes.

Don’t forget to send your assignment submission email on time to impress your professors! We hope our sample email templates have been helpful to you. Thanks for reading! Feel free to visit us again for more useful tips and tricks. Have a great day!

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Email To Professor To Submit Assignment

We’ve all been there at some point in our education. For one reason or another, we are unable to meet the deadline for an assignment and need to find a way to appeal to a professor to accept our late submission.

Sending an email to your professor would be the best option. The only question remaining is the contents of the email. After all, professors have loads of work to do and would not be able to read a long email.

Still, you need to convey your point to the professor and make it convincing. A long email would most likely lead to no response or a negative one. So how do you send a convincing email that would increase the chances of a positive response?

How To Find A Professor’s Email

The first step to emailing your professor is finding their email address. If you don’t know their email, how do you find it?

You might also like:

• How To Email Professor During Holiday
• Sample Email To Professor Asking For Syllabus  

School Website

The first approach would be to try looking for the professor’s email address on the school’s website. If your school has a learning management system, you’ll find your professor’s official contact details on the overview page of their course.

For schools with simple websites, you’ll find your professor’s email on the relevant faculty pages. Each professor’s official title, name, picture, and email address would be available on those pages.

Course Syllabus

Another way to find your professor’s email is to take a look at the course syllabus. Most tertiary institutions include each course’s professor’s contact email on the syllabus. This enables students to easily find their professor’s emails and contact them when necessary.

Ask Other Students

If the above options fail to yield the expected results, you can reach out to other students individually or on school forums and other dedicated student community pages. A typical example is asking on your student WhatsApp or Telegram groups.

You’ll most likely receive a response from another student or at the very least receive a tip from a student on where they may have seen the professor’s email address .

Tips For Writing To Professors

Simply writing “please find my assignment attached” may not be enough, especially in cases where you’ve missed the deadline for submission. Let’s take a look at certain things to keep in mind when emailing professors.

Use School Email

Refrain from contacting your professor through your personal email address. School email addresses are given to us for a reason. When looking to submit your assignment to your professor, it’s advisable to use your school-issued email address.

This will ensure that your email reaches the teacher as your personal email could likely end up in a spam folder. The school’s email addresses are whitelisted on the same network making it possible for anyone using the school’s email to receive emails within the school’s network.

The last thing you want is to carefully craft an email to send to your professor only to find out they never received it. You can’t blame the professor in such situations especially when the deadline has long expired.

Clear Subject Line

The subject of the mail should be clear to better convey the intent of the email to your professor. Typical examples include:

Apology for late submission

Requesting an extension of the deadline

Formal Address

Use the instructor’s appropriate title when addressing them. It may seem like a simple mistake when you address a professor as a Dr., but academics can be quite keen about their titles.

Avoid addressing professors as doctors as the title means a lot to them. Recognize their position and make sure you are familiar with their official titles. Use their official titles (Dr., Professor) when addressing them to avoid making a bad impression.

Identify Yourself

Professors may teach more than one class and interact with multiple students daily. Simply sending an email with your name isn’t enough for them to identify you, and the class you’re in.

Don’t give them extra work to go through their list of students to identify which class you may be in. They’d most likely ignore your email and focus on other pressing matters.

Make it easy for them to recognize you by providing your full name, and the class you’re in which they teach.

Formal Tone

Irrespective of your relationship with the professor, refrain from using informal language during official email communications. Avoid using abbreviations, emojis, and other forms of slang in your email. Refrain from including personal information that is irrelevant to the discussion or topic.

Correct Grammar

The role of a professor is to educate their students and they expect students at that level of education to have good grammatical skills. Writing an email that’s difficult to read will lead to the professor ignoring your email.

If you aren’t confident in your writing, let a third party read carefully read through the email before submission. Additionally, you can leverage tools like Grammarly to help identify errors in your writing. Keep in mind that these tools aren’t perfect. It’s advisable to go through your writing to identify any errors.

Clear Communication

Try and clearly convey your specific need in only a few sentences. Professors are busy and won’t have time to read lengthy emails. Avoid filling your sentences with words that would obviously require a dictionary to make a sentence understandable.

Being polite in your email can go a long way toward scoring points in your favor. Ensure that the tone of your email is polite and the necessary respect is being conveyed. Irrespective of any negative impressions you might have of the professor, it’s advisable to show them respect in your communication.

End Formally

At this point, you need to show appreciation to the professor for taking the time to read up to the end of the email. Simply thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your full name.

Professors have a lot of work to do and responding to your email may slip their minds. Refrain from spamming them every few hours with reminders as that could just serve to annoy them. If they don’t get back to you, simply follow up after your next class with them.

Sample Email To Professor To Submit Assignment

Template 1 – late submission due to emergency.

Email Subject

{{Assignment Title}} : Apology for late submission

Dear Professor {{ Last name }},

My name is {{ Your name }}, from {{ Class name }}. I would like to apologize for the late submission of my assignment which was due {{ Assignment due date }}. My brother fell sick and had to be hospitalized which left me little time to work on my assignment as I had to take care of him.

I realize I should have brought this to your attention earlier, and humbly beg that you consider this submission. Going forward, I promise that I will not repeat this mistake. Thank you for your time and consideration.

{{ Your name }}

Template 2 – Assignment Deadline Extension 1

Request for deadline extension of {{ Assignment Title }} assignment

Dear Dr. {{ Last name }},

My name is {{ Your name }}, and I am in your {{ Class name }}. I am finding it a little hard to find relevant materials for my {{ paper title }} given the complexity of the topic. I would like to ask for a little more time to thoroughly go through the various publications linked to the topic.

I would hope to be able to complete this assignment by {{ Date you wish to submit assignment }}. Thank you very much and I will endeavor to produce a well-researched paper on {{ Assignment Title}}.

Template 3 – Assignment Deadline Extension 2

Deadline extension {{ Assignment Title }}

My name is {{ Your name }} and I am a {{ First, second, third, or fourth }} year student in your {{ Class }}.

I am emailing you to ask if it might be possible to be granted additional time for the {{ Assignment title }} due on {{ Assignment due date }}. Unfortunately, I am behind with this assignment because {{ Reason why assignment can’t be completed on time }}.

I would hope to be able to complete this assignment by {{ Expected date of completion }}. I hope that you will consider my request and I look forward to hearing from you at your convenience.

Template 4 – Assignment Submission

Assignment submission : {{ Assignment Title }}

I hope this email finds you well. This is to inform you that I have completed my {{ Assignment title }} assignment that you had assigned to the class {{ Date assigned }}. A PDF version of the assignment is attached to this email.

While I believe my delivery is well-researched, I would be grateful for any suggestions or feedback you might have. Thank you for your time.

Akshay Vikhe

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