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7 Application Letter Samples | Format, Examples and How To Write?

February 09, 2024 by Prasanna

Application Letter Samples: An application letter is an important document. You need to be careful and formal while writing an application letter. It is an introduction letter that will give an appropriate picture of you.

When you start writing the application letter, you need to keep the first paragraph short and precise. Additionally, you should explain the reason for your application. For example, you are writing an application for a job.

You should mention your educational qualifications and job experience in your application letter. The application letter for a job position should be formal and respectful. Additionally, it would be best if you convinced your reader that you are the best candidate.

At the end of the letter, you need to add how you need to convey that you are looking forward to hearing back.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Format of Writing an Application Letter

You need to know how to write a letter of application to not make any mistakes. Here are some points you need to remember while writing an application letter:

In an application letter, you need to be direct, precise and short.
The tone of an application letter is formal, polite and respectful.
It would be best if you introduce yourself in the first paragraph of the application letter.
In the last section of the application letter, you should add that you are looking forward to hearing from the person.
It would be best if you wrote why you want to work at a particular organisation or company.
You should give your correct contact details for the other person to reach out to you.

Sample Application Letters

Sample Application letters are listed below for the convenience of the readers.

Sample Job Application Letter

Ms. Hannah Micheal DSC Company 68 Delaware Road Bloomsbury, CA 09045 (090) 656-87878

Dear Ms. Micheal,

I am writing this letter to apply for a junior programmer position advertised in your organisation. As requested, I am enclosing a completed job application, my certificates, my resumes, and four references in this letter.

The opportunity presented in this listing is exciting. I believe that my firm and years of technical experiences and education will make me a competent person for the position. The main strengths that I have, which I will contribute to this position include:

I have designed, developed and supported many different live use applications.
I continuously work towards achieving my goals through hard work and excellence.
I provide exceptional contributions to the needs and wants of the consumers.
I have a Bachelor of Science degree in Computer Programming. Additionally, I have in-depth knowledge of the complete cycle of a soft development project. Whenever the need arises, I learn new technologies.
I can be reached on 878-878-7878.

Thank you for your time and consideration.

Job Application Letter

Date (Name) (Position) (institution) (Address) (City, State, Zip Code)

Dear (Name),

In the next few months, I will be finishing my Masters of Arts degree in School Counselling from Saint Paul College. Currently, I am looking for various internships opportunities. I was hoping I could do a 650-hour internship with (name of the institution). Please consider this my application for this internship opportunity.

Additionally, I have ( other educational qualifications and the institutes where you studied). (you need to add your characteristics according to the relevance of the internship). I am currently a part of many associations in my university. I want to receive this opportunity of working at your institute, so I help students.

I have enclosed my resume along with this application letter. If you require any additional information, you can reach me at (your phone number).

Sincerely, (Your Name)

Sample Application Letter

56 Holmes Street

Coorparoo 3243

September 14 2018

The State Manager

Brace- Copper Plastics

GPO Box 556

Brisbane QLD 6607

Dear Sir/ Madam,

I am applying for the position of assistant advertised on the courier of August 17 2018. I have had broad experience in the field of work over many years.

I have worked at PinkSteels Products (2010 to 2014), including 16 months of helping the chief storeman with over 500 engineering parts’ control. The included duty at the store fund as a sales clerk, handling enquiries and managing.

In my last position with the Coorparoo Council, I was employed as an assistant to the manager. Additionally, I handled the paperwork, storage and helped in stocktakes.

I believe my clerical accuracy, public contact experience and knowledge will help me secure the position.

I am attaching my resume in this application letter, and you can contact me at 897 67678.

Yours faithfully,

Jade Judith

Sample Application Letter for General Work

Your address

Your telephone number

Reference: Position of job application

Employer’s name

Employer’s address

I am writing as to whether you have any vacancies within your company. I recently completed my education and am keen to find work related to my field of education. I want to work in the _______ department of your company.

I am interested in this department because it is the area of my learning and experience. I hope to contribute to the department and the company—[you need to add from why you will be the perfect candidate for the position].

As a part of the letter, you will find my resume, which details my education, skills and experience. I am available for an interview after school or at weekends.

Your Signature

Sample Application Letter for General Work

1380 Magnolia Circle

Mount Olive, NC 298983

April 3, 2019

Ms. Judy Potter

College Recruiter

Enterprise- Rent- a- Car

P.O Box 1989

Wilmington, NC 29021

Dear Ms. Potter

I am writing to express my interest in the Retail Management Trainee listed in the MOC Job Network. I have reviewed Enterprise Rent-a-Car’s web page. Your company’s commitment to excellent customer service and have a great development training program. I am graduating from Mount Lily College in May and am actively seeking a retail management position.

As a part of this application letter, you will find the resume with my practical experience in retail sales and customer service. My work has given me experience inability to work with a wide range of clientele. I have additionally completed several courses in management while pursuing my bachelors in business administration.

I want to work and learn from the Retail Management Trainee Position. I would love to meet you and work with Rent-a-Car. If you need additional information, please call me at (919) 465-2343.

Anna Jensen

540 Saint Paul

November 18, 2019

Beryl Henry

Saint Francis Academy

This is an application for a teaching position in your school. I am happy and interested to impart and spread my knowledge that I have gained to enhance students’ capability and understanding.

I am a graduate of Bachelor in Secondary Education – Major in History at Louise College. I am a let passer in a recently concluded examination.

I have completed Campus Training and various tutorial programs. I attended home ability in organising students and at handling classroom management.

I am confident enough to contribute to my best ability to the school’s visions of producing excellent quality students and graduates.

I have attached a resume for reference, which has my application letter. I hope you find my qualifications adequate; I am willing to call for an interview at your most convenient time.

Sincerely yours,

(Your name)

Hannah George

6734, Downtown Street

Gaithersburg, MD

(332)- 433, 6580.

Date: May 16 2019

Mr Solomon Robin

Griffith Nursing Home,

547, Parade Plaza

Mount Celebres, CA 76827

Dear Mr Solomon Robin

I am writing to introduce myself to you as a student at the National School of Nursing (NSN). I’m responding to your advertisement in the Employment News for a certified nursing assistant PCA for your emergency wards.

In the application letter, you will have my resume, which had my educational and working experience. I recently did an internship at Soldier Hospital, New York, which allowed me to strengthen my communication skills further.

I would appreciate it if I could appreciate the opportunity to discuss my education and experience. Thank you.

Senior Student, Nursing

ISC, Manhattan

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How to Write an Application Letter

Oct 29, 2024

How to write an application letter? There are already so many documents you need to prepare during a job search. You have your resume and cover letter as essentials, potentially your CV or portfolio depending on your field.

Then, you should update your digital presence on LinkedIn and a personal website. Oh, and you should probably get some letters of recommendation and certifications.

So, why not add one more?

Thankfully, an application letter is more of a specialty document than one you would need to share often. However, there doesn't seem to be much information on application letters. Many articles describing them as just a synonym for a cover letter.

While the two have a great deal in common, the application letter has a very specific time, place, and style.

What is a letter of application? How do I know when to use one? Why should I write one in the first place?

All these valid questions are answered throughout this article, along with best practices, and tricks to land an interview through a stand-out letter of application.

77% of hiring managers give preference to candidates who submit a cover letter, even if they’re deemed optional on the application form. (ResumeLab)

What is an Application Letter?

There are very few personal problems that cannot be solved through a suitable application. Scott Adams

Simply put, a letter of application is a written summary of your skills, experience, and accomplishments . It's a professional document written with paragraphs and bullets. There you can convey why you want to work for a company and why your qualifications best align with the needs of the organization.

Application Letter vs Cover Letter

Well, that sounds a lot like a cover letter . And you would be very right. But there are a few key differences between the two documents, mainly:

Length Purpose Level of Detail Independence

Let's dive into each a little deeper.

Purpose of the Application Letter

A cover letter and an application letter showcase your achievements. But they differ from a resume in the sense that you can add some flavor to it.

The emphasis on bullet points and succinctness renders the resume a fairly clear-cut document that prioritizes objectivity and facts.

The paragraph-style format of the two letters allows you to leverage language in a way to invoke an ethos of what your professional personality is. And why you could easily assimilate into that specific company's culture.

But, to separate the pair, a cover letter communicates your interest in a singular position . Often one that you have found on a job board or website.

A letter of application displays your enthusiasm in working for a singular company and can be sent without prompt. But we will get more into that in a few sections.

The takeaway a cover letter tries to maximize a chance and an application letter aims to open an opportunity.

The easiest difference to spot between a cover and an application letter at a cursory glance is how long the document is .

A cover letter should never be over one page long. The more succinct you can make it, that's often for the better.

However, a letter of application gives you plenty of room to breathe as it can be two full pages and still be completely appropriate.

Level of Detail

Naturally, with all the extra space, you can go into so much more detail on an application letter than you can on a cover letter.

As we already covered, a cover letter usually targets a specific position attached to a job posting. So, you want to tailor the content of your cover letter to specific keywords. Choose a project or achievement that you can share in a paragraph that showcases two-to-three top skills applicable to the position.

An application letter laughs at such simplicity. You often have four to five paragraphs of information so you can cover career highlights, hurdles tackled, metric-based achievements, and your professional philosophy; sometimes with room to spare for your additional skills and expertise!

Independence

Finally, the letter of application can fly solo, much like a resume.

After all, you would never submit a cover letter without a resume, and you should always include a personalized cover letter with your resume.

The application letter is like a combination of a resume and a cover letter. It fuses the objective-focused bullets of a resume with the personal touch of a cover letter.

As a result, in the very rare circumstances that you would submit an application letter (which we will get to in just a moment), that's the only document you need to share with a hiring manager.

Anything more might be too much for a recruiter, causing your resume and application letter to go never seen. Stick with the 2-page document as an initial outreach method. If you have piqued their interest, then you can forward your resume or any other career documents.

Types of Application Letters

When to use an application letter.

We have covered what a letter of application is and how it differs from a cover letter. Now we have to cover when it's appropriate to send one to a company's hiring department.

As mentioned already, it's rare for an application letter to be required for a typical job posting. That role is fulfilled by the cover letter.

But there are three distinct scenarios where an application letter could work to your advantage.

1. There's No Formal Job Opening

Let's say you know what company you want to work for . It could be due to some personal significance, the company being an industry leader, or having a reputation as a great place to work. Whatever the case may be, there's a high likelihood that you aren't the only person who would love to work for that specific company.

Consequently, when a position is finally opened, hundreds, if not thousands , of applicants are sure to pile in.

If you are in this position, you need to be proactive to raise your chances of working for that company; and that's when a letter of application can help open the door for you.

But, why send an application letter and not a resume or cover letter?

It might be best to avoid sending the resume immediately could be seen as brazen, not helping you set the appropriate first impression. Additionally, due to the bulleted nature of a resume , it is much easier for the reader to scan it, miss vital details, and leave after just one job entry.

Therefore, you have to get them to read the entire document . A cover letter is better suited for this as it's much harder to skim paragraphs than it is for bullets. Also, it's easier to build a narrative structure in a cover letter, engaging the HR to read a story rather than a laundry list of action verbs and numbers.

However, a cover letter is short . You have less than 400 words to greet the reader, convey skills and accomplishments, and conclude it. There just isn't enough room for you to share your comprehensive professional experience.

An application letter fuses the positives of a resume (the fact-based bullets) and a cover letter (the narrative structure) to state your case on why they should instantly consider you for an upcoming vacancy.

The carefully chosen bullets allow the hiring manager to quickly scan the document. And become curious for more, and then read the letter from start to finish, learning the extended synopsis of your work experience. It's all in one package.

So, consider cold calling for the next step in your professional journey. You could land a spot on the shortlist of your dream company because you showed initiative.

82% of buyers say they have accepted sales meetings after a connection that began with a cold call. (Zippia)

2. Academic Programs

Creating career documents for professionals in academia proves to be a tricky task.

Often, especially for recognized experts in their field, they have numerous research papers, keynote addresses, patents, affiliations, and academic appointments that would make a typical resume extend past 2 pages.

Side reminder: Always limit your resume to two pages. Research shows only 3% of executives prefer three-page resumes. Whereas 96% prefer a one- or two-page resume.

While a comprehensive CV resolves this issue, an extended document that can be as many as 10 pages isn't very inviting.

As a result, in your resume, you have to include important academic achievements with little-to-no context.

Yet, the application letter is perfect for this task. A customized letter of application can highlight and explain critical accomplishments that could lead to a new professorship or research collaboration.

Moreover, two pages are nothing in academia. Academics regularly immerse themselves in extended, complex documents and dissertations. So the "extended" format of the application letter turns out to be a non-factor here.

3. Internships

If you're seeking an internship , chances are you have very limited work experience, especially in your target industry. While a well-crafted resume can win an HR over, something with a more personalized and proactive touch that differentiates you from your peers is vital.

A letter of application gives the space and narrative structure to outline and explain the three requirements when searching for an internship:

Passion for the Industry Passion for the Company Passion to Learn and Develop

You will still need a formal resume for the recruiting process; but an application letter can create an internship opportunity when one didn't previously exist.

Application Letter Structure

In many ways, an application letter's structure and flow are the same as that of a cover letter.

Both require a:

Introduction.

Body with Skills and Accomplishments

The main difference comes in the "Body" section. Instead of one paragraph and some assorted attainments, it's multiple paragraphs with bullets interspersed throughout.

Due to the extended nature of this document, outline your letter of application first. This will ensure you stay on topic, communicating all the required abilities and achievements for the desired position. The outline does not have to be in-depth, but rather look something like this:

Heading Introduction State Interest Brief Career Overview Top Skills Start of Career Accomplishment Skills Demonstrated How I Can Use Them at This Company Bullets of Related Accomplishments More Recent Career Achievement Skills Demonstrated How I Can Use Them at This Company Additional Bullets from the Most Recent Position Conclusion Restate Interest and Skills Call to Action Thanks

This is the most straightforward section, as it's exactly the same as a cover letter.

Just be sure to include:

Your Location
Contact Information (Email & Phone Number)
Date of Writing

For now, you can omit LinkedIn profile links and personal websites as those can be shared in a resume. Remember, in this application letter, we are engaging them to learn more , not everything about us.

This is your most important paragraph. It sets the tone for the rest of the document while either persuading or dissuading the hiring manager to read further, especially in a longer paper like a letter of application.

Let's look more closely at the introduction outline from above:

Introduction:

State Interest
Brief Career Overview

First, you will want to explicitly state that you are interested in working for that company and for what position or department. In this, do not say what your name is. Your name is at the top of the document and the "My name is..." start is cliche.

Then, share a one-sentence overview of your career that substantiates you have the necessary experience for that role.

Finally, connect it all with some of the top skills that you possess that are most often required in that position.

It's a simple and concise structure, but it will provide the hiring manager with enough information to encourage them to read more. Too short and there isn't enough meat on the bone to continue reading. Too much and you run the risk of boring the reader.

I'm contacting you to express my interest in a sales representative position at Company X. With over six years of biomedical sales experience, I emphasize relationship building to generate company wins. I pair this with the ability to cross-functionally collaborate, merging disparate departments to align with organizational objectives.

Just as you would in a cover letter, you want to give the hiring manager or recruiter a reason to hire you. It's time to show off a little.

If you have applicable experience, then this section should be fairly straightforward as you can just expand on some of your most relevant wins.

However, if you don't have the experience, you want your desire to learn and develop to take center stage while tying in transferrable skills you've accrued from other positions, extracurriculars, and volunteer experiences.

Referencing back to the outline we made:

Start of Career Accomplishment Skills Demonstrated How I Can Use Them at This Company 2-3 Bullets of Related Accomplishments More Recent Career Achievement Skills Demonstrated How I Can Use Them at This Company Additional Bullets from the Most Recent Position

You will want your application letter narrative to be chronological, starting with your oldest applicable experience. Then, in the next paragraph, you should share something you have recently accomplished, ideally in your most recent position.

The bullets between the paragraphs serve as highlights of your professional journey, connecting the timeline of your previous and more recent experiences. These can be simply presented as they would be on a resume.

The final bullets after the second section should be other accomplishments from your last position. This substantiates that you are a professional who can create an immediate impact at a new company.

Feel free to customize this rough outline to best encapsulate your career. Some best practices are to never have more than 3 bullets consecutively without a part to break them up.

Additionally, don't be afraid to use shorter sentences and paragraphs. White space is your friend here as recruiters will not want to read a wall of text.

Finally, leverage action verbs throughout the letter of application, just as you would on a resume or cover letter. These better engage the reader, making your achievement that much more substantial.

83% of recruiters agree that a great cover letter can land a candidate an interview, even if their resume is good enough. (ResumeLab)

You've stated your case, providing factual details and a career story, so it's time to wrap it up! Just as your introduction is very similar to one you would see on a cover letter, so is the ending.

Conclusion:

Restate Interest and Skills
Call to Action

You still want to butter up the company a bit. Reiterate your enthusiasm not only in the potential opportunity but in the company itself and its mission. Here, try to intersperse your interest with your stated skills to align your offered value with the needs of their organization.

Then, you must invoke action. Explicitly state that you will follow up within a reasonable time frame. Two weeks is a good standard. You can invite them to call you for an interview or some type of further discussion regarding the (potential) position.

In the end, thank them for their time and consideration. They just read two pages from an unprompted source.

I hope that my passion for innovation and emerging technologies can become a part of the continued success of Company X. I look forward to the possibility of discussing a potential position with you further. Thank you for your consideration.

Application Letter Examples

Letter of application short examples.

The simpler you say it, the more eloquent it is. August Wilson

Dear Mr. Smith, I am writing to express my interest in the Marketing Manager role at Acme Marketing Solutions. I have four years of experience in digital marketing. I'm confident that my skills and qualifications make me an ideal candidate for this role. I possess strong organizational and problem-solving skills, as well as excellent interpersonal communication abilities . During my current role as a Digital Marketing Specialist, I have demonstrated success in meeting deadlines while managing multiple tasks simultaneously. I am also familiar with a variety of software programs related to the position, including Google Analytics, Adobe Creative Suite, and HubSpot. I believe that I would be a great addition to the team at Acme Marketing Solutions. I am eager to apply my skills and knowledge towards helping the company reach its goals. Thank you for your consideration. I eagerly anticipate your response. Sincerely, Lana Peterson

Dear Hiring Committee, I am excited to apply for the Software Engineer position at TechSphere Inc. As an experienced software developer with a proven track record of developing high-quality code and solving complex technical problems. I am confident that my skills align perfectly with the requirements of this role. With my attention to detail, strong problem-solving abilities, and collaborative mindset, I believe I can contribute significantly to TechSphere Inc.'s software development team. Thank you for considering my application, and I look forward to discussing this opportunity further.

Letter of Application Long Examples

Please note that these examples are still condensed versions of long application letters. A longer application letter can include additional details about relevant experiences, accomplishments, skills, education background, certifications, etc., tailored specifically for the job requirements.

Dear Hiring Manager, I am writing to apply for the position of Marketing Coordinator at Stratagem Company. I have always been passionate about marketing and have developed a strong foundation in this field through my education and previous work experience. I graduated with a Bachelor's degree in Marketing from Idaho State University. There I gained a solid understanding of market research, consumer behavior, and strategic marketing planning. During my time at university, I actively participated in various marketing projects and internships. Those provided me with hands-on experience in implementing marketing strategies, conducting market analysis, and managing social media campaigns. Following my graduation, I worked at StrategicReach Company as a Marketing Assistant. There I was responsible for developing content for digital channels, managing social media accounts, and analyzing campaign performance. During my tenure, I successfully increased social media engagement by 30% and implemented email marketing campaigns that resulted in a 20% increase in leads. In my most recent position as a Marketing Specialist at Catalyst Corporation, I further honed my skills in project management, campaign optimization, and data analysis. I led cross-functional teams to develop integrated marketing campaigns that generated significant brand awareness and increased customer engagement. Additionally, I conducted thorough market research to identify new target segments and emerging trends, which successfully led to the development of innovative marketing strategies. I believe that my comprehensive knowledge of marketing principles, coupled with my hands-on experience in executing successful campaigns across different channels, make me an ideal candidate for the Marketing Coordinator position at Stratagem Company. I am confident that my strong analytical and creative skills, combined with my ability to collaborate effectively with diverse teams, will enable me to deliver exceptional results. Thank you for considering my application. I am eager to contribute my expertise to Stratagem's marketing initiatives. I would welcome the opportunity to discuss how I can bring value to your team. Sincerely, Max Lewis

While an overall rare document, the application letter has a valuable niche in the modern job market.

It can open doors that weren't initially there for new professionals and executives alike. A letter of application also gives you the extended space necessary to dive into more of your great accomplishments.

If you're looking to create opportunities and stand out among the crowd, an application letter is a viable, and underused, tool.

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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Sample Cover Letter for Any Job Application

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Get this free cover letter sample for any job in Word format now

This free sample cover letter for job applications is ready to download in Word format. A well-written cover letter introduces you to potential employers, providing a glimpse into your personality, skills, and qualifications. This template helps you do that and more. Download it now!

File format: Word (Microsoft)
File size: 79 KB
Ready-to-use: fast, easy, and free

According to a recent survey, 83% of recruiters agree that a cover letter with your job application is crucial even today. This official document should not be viewed as an obligation , but rather as a chance to showcase your candidacy to the hiring team.

If you’ve never included a cover letter with your job applications, you should start doing it now.

Here’s a step-by-step guide to writing a persuasive cover letter for job application . Keep reading, as we’ve also included a job application cover letter template to make it easy for you to get started.

Cover Letter example for Job Application (Text Format)

Full Name Address Phone Number Email Address

Hiring Manager’s Full Name Job Title Company Name Company Address

To: Hiring Manager Full Name, Date

Dear Mr./Ms./Mx. Hiring Manager Last Name,

I am writing to express my sincere interest in the (Job Title) position at (Company Name), as posted on (platform where you found the job posting). Qualified with a Bachelor’s degree in (your field) and 6 years of hands-on experience, I am confident that I can positively contribute to your team and drive exceptional results.

In my previous role at (Previous Company), I successfully (mention a key achievement or responsibility relevant to the job you’re applying for).

Furthermore, my (X) years tenure at (Previous Company) has equipped me with a comprehensive understanding of (Industry/Field) best practices. Throughout this remarkable journey, I showcased my strategic thinking and the ability to deliver concrete results by leveraging strong analytical and problem-solving skills.

In terms of soft skills, my excellent communication and interpersonal abilities have fostered positive working relationships with colleagues and clients alike. My adaptability and resilience have been crucial in navigating complex projects and overcoming challenges, ensuring successful outcomes. Additionally, I am proficient in using (Software or tools), enhancing my efficiency and productivity.

I am excited about the opportunity to bring my skills and experience to (Company Name) and contribute to the continued success of your team. Thank you for considering my application. I look forward to the possibility of discussing further how my qualifications align with the needs of your organization.

Please feel free to contact me at (your phone number) or (your email address) to schedule a convenient time for an interview.

Sincerely, Leah Richards

6 Steps To Crafting a Winning Cover Letter for Job Application

Recruiters are busy individuals, so they appreciate cover letters that are clear , structured, and, of course, purposeful. To ensure your application doesn’t end up in the reject pile, follow the steps below to craft a winning cover letter for job application:

1. Research the job you are applying for

Before you begin your job application cover letter, research the company or industry you are applying to. Every job has different requirements; to get noticed by recruiters, it’s crucial to comply with those conditions .

Here are a few things you need to research before starting with your job application cover letter:

Job requirements : Read the job description to understand what recruiters seek. Highlight the essential skills or qualities so you can later integrate them into your cover letter.
Know the company you’re applying to : Skim through the firm’s website to learn about its long-term goals and culture. If the organization you’re applying to lacks social media handles, you can inquire about them with your friends or colleagues as well.
Identify the hiring manager’s name : Addressing the recruiters by their full name indicates that you have invested time to find out who will read your cover letter. To discover the hiring manager’s name, you can refer to the job description, search the company on LinkedIn, or even explore the company’s website.

2. Outline sections of your cover letter for job application

Breaking down your cover letter into sections makes it easier for recruiters to follow . It minimizes confusion and lets them quickly locate key information, such as your qualifications, experiences, and goals.

A compelling cover letter for job application would typically contain several sections, including:

Comprehensive header containing your and the employer’s contact information.
Formal salutations or greetings.
Catchy introductory paragraph.
Middle body: containing qualifications, skills, and experiences.
Closing paragraph: to thank the recruiter for their time.

3. Sell your abilities in your job application cover letter

When showcasing your skills in a cover letter, it’s crucial to go beyond mere statements and provide concrete evidence to demonstrate your abilities.

An effective approach is identifying the key skills mentioned in the job description. Additionally, select specific examples from your previous experiences that align with the identified accomplishments to strengthen your stance. You can draw on instances from your previous jobs, academic projects, or even extracurricular activities.

Moreover, if you aim to add credibility to your achievements, consider quantifying them . For instance, if you improved a process, mention the percentage of improvement.

Here’s an excellent example of how to utilize the above teachings in a job application cover letter:

“ In my previous role, I spearheaded weekly team meetings, improving communication flow and collaboration among team members. This resulted in a 20% increase in project efficiency, showcasing my ability to convey complex ideas in a clear and concise manner. “

4. Mention your hard and soft skills

Your skills are valuable assets that set you apart from other candidates . Incorporating your expertise into your cover letter clearly demonstrates how you can contribute to the company’s success.

A persuasive job application cover letter example will have the below essential technical skills:

Proficiency in programming languages.
Data analysis.
Know-how of Microsoft Word Suite.
Graphic Designing.

In addition to hard skills, your soft skills also play a significant role in conveying your effectiveness in the workplace to recruiters.

As you craft your job application cover letter, consider emphasizing the following soft skills:

Ability to convey information clearly, both verbally and in writing.
Open to collaborating with others to achieve common goals.
Flexible and open to change in the working environment.
Capability to identify challenges and develop practical solutions.

5. Prove your enthusiasm to the employers

Highlighting your accomplishments and skills is crucial for a job-winning cover letter . However, another critical element in establishing credibility is expressing enthusiasm to potential employers using impactful action words.

Clearly state why you are excited about the role. Is it the chance to work with a talented team or the alignment between your skills and the job requirements? Be specific .

Here’s an example to make it more clear:

“I am genuinely excited about the prospect of contributing my skills and passion to ABC Company. I am confident that my software development and my enthusiasm for driving innovative solutions make me an ideal fit for your team.”

Moreover, you can also mention specific achievements or projects of the company that inspire you. This demonstrates that you’ve researched and are genuinely interested in the organization.

For instance, you can add:

“ The innovative projects undertaken by ABC Company, particularly the groundbreaking development of the XYZ platform, resonate deeply with my career aspirations. “

6. Close your job application cover letter with the appropriate CTA

Ending your cover letter with a compelling Call to Action (CTA) is crucial in expressing your eagerness for further discussion. Consider the following steps when crafting the ending paragraph of your job application cover letter:

Express gratitude : Start by thanking the recruiter for their time and consideration. A simple “ Thank you for your consideration ” is a polite way to express appreciation.
Restate your interest : Remind the recruiters that you’re genuinely interested in the job by highlighting how your skills align with what they seek.
Showcase eagerness to discuss things further : Clearly express your readiness to discuss your qualifications and skills by providing your contact information.

For instance, you can mention:

“I am eager to further discuss how my skills and experiences align with (Company Name)’s goals. Please feel free to contact me at [your phone number] or [your email address] to schedule a convenient time for an interview.”

Conclude with a formal sign-off : Finally, conclude your job application cover letter with a formal salutation such as “ Sincerely, ” followed by your full name.

Job Resume Template

Cover Letter for Job Application Key Takeaways

Research the company you’re applying to before crafting your cover letter.
Divide your cover letter into five sections: header, salutation, introductory and middle paragraph, and closing body.
Instead of mentioning your abilities, sell them to the recruiters using compelling words .
Constantly restate your enthusiasm for the role throughout your job application cover letter.
Conclude your cover letter by thanking the hiring manager and providing your contact information for further discussions .

Free Resume Templates to Download in Word

Home Spotlight How To Write a Job Application Letter (With Examples!)

How To Write a Job Application Letter (With Examples!)

By: Vukasin Petrovic

A well-crafted job application letter can help you stand out when applying to jobs . Whether you are pursuing an entry-level or a managerial role, an effective letter of application introduces you to the employer , highlights your skills and shows your enthusiasm for the role.

To increase your chances of moving further in the hiring process, we’ve created the below guide with steps, examples and even a template you can customize.

What is a letter of application .

A letter of application, sometimes also called a job application letter or a cover letter , is a one-page document that you prepare and send to prospective employers to express interest in a job opening.

You can use this letter to introduce yourself, talk about your background and education and highlight how your particular skills or experience align with the expectations for the role you are applying for.

Overall, your goal when writing an application letter is to convince the recruiter or hiring manager why they should strongly consider you for the opportunity (i.e., inviting you for an interview ).

While some professionals feel that an application letter is superfluous, others disagree. A recent LinkedIn survey found that although 44% of respondents consider the letter of application outdated, 43% believe that it is alive and well.

This data suggests that nearly half of professionals still rely on the application letter when applying for jobs, making it a relevant factor in today’s competitive marketplace.

How To Write an Application Letter in 7 Steps

Regardless of the industry and the role you are applying for, every application letter should follow a clear structure. Here’s how you can write one in seven simple steps:

1. Start With a Proper Heading

At the top-left part of your letter of application, include your name, current address, phone number and email address. Make sure that your information is correct so that the recruiter or hiring manager can reach you.

Then, indicate the date on which you are writing the letter, followed by the recipient’s name, their job title, the company name and the company address.

2. Include a Formal Salutation

Here, address the hiring manager by their name if you know it. If not, you can use “Dear Hiring Manager,” or “To Who It May Concern:” to maintain a formal tone.

3. Write an Engaging Opening Paragraph

In your opening paragraph, you want to capture the attention of the reader. Mention what role you are applying for and what makes you an ideal candidate for that role. Try to share some of your values that align with the company’s.

4. Introduce Your Key Strengths and Qualifications

Focus on your most relevant skills and qualifications. Briefly explain how these align with the requirements listed on the job description .

Use language that demonstrates confidence in your abilities and provide tangible results: instead of simply stating “I am a skilled marketer,” you could say, “I successfully increased customer engagement by 30% through targeted email campaigns.”

5. Provide Context and Background for Your Qualifications

Provide tangible results whenever possible. Instead of simply writing, “I improved our sales” you should put something like: “The strategies I introduced increased sales by 20%.” Doing so will add measurable value to your work.

6. Show Interest in the Position

Include a sentence or two to express genuine enthusiasm for the job and the company. Highlight what excites you about the opportunity and how you envision contributing to the company’s success.

When showing interest, avoid relying on generic or overused phrases like, “I’ve always dreamed of working here” or “Your company is the best.” These can come across as insincere or superficial. Instead, reference specific aspects of the company that resonate with you, such as recent achievements, core values or unique initiatives.

7. End With a Professional Closing

Toward the end of your letter of application, reiterate your interest in the role, thank the employer for their time and invite them to contact you for further discussions or to schedule an interview.

Remain professional when ending the letter, say “sincerely” or “best regards” and add your name.

Template for a Letter of Application

Below is a customizable job application letter template that you can download for free! Simply fill out the parts in brackets, proofread and then it should be good to send.

Letter of Application Template

[ Your Name ]

[ Your Address ]

[ Your Phone Number ]

[ Your Email Address ]

[ Name of the Recruiter/Hiring Manager ]

[Recruiter/Hiring Manager’s Title ]

[ Company Name ]

[ Company Address ]

Dear [ Recruiter/Hiring Manager’s Name ],

Dear [Hiring Manager’s Name ],

I am excited to apply for the [ Job Title ] position at [ Company Nam e]. I discovered this opportunity [ mention where you found the job posting, such as on a job board, through networking or via referral, including the referrer’s name if applicable ], and I believe my [ highlight relevant skills or experience ] align perfectly with your team’s needs.

In my previous role as [ Specific Role Title From Current/Previous Job ], I [ describe an accomplishment or responsibility that reflects your suitability for this job you’re applying for ].

For instance, I [ provide an example with measurable results, such as improving a process, leading a project, or achieving a goal ]. These experiences have equipped me with the expertise to [ mention a skill or value you bring that’s critical for the role ].

What draws me to [ Company Name ] is your [ mention a specific aspect of the company’s mission, culture or achievements ]. I am particularly eager to contribute my [ specific skill or attribute ] to help your organization [ mention a goal or mission the company is working toward ].

Thank you for considering my application. I have also included [ mention other attached documents, such as a resume or portfolio ] for your review and I would be delighted to answer any questions you may have.

I look forward to the opportunity to contribute to [ Company Name ] and am enthusiastic about the possibility of joining your team.

Best regards,

Take this Job description for free!

Job application letter examples .

Below are three examples of application letters tailored to different roles and industries.

General Example

Below is a sample application letter for a Marketing Associate position. It demonstrates how to tailor your experience and skills to a job description while maintaining a professional and confident tone.

Charlie Pace 123 Marketing Avenue New York, NY 10001 (555) 123-4567 [email protected] November 29, 2024 BrightEdge Solutions 456 Innovation Drive San Francisco, CA 94105 To Whom It May Concern: I am writing to express my interest in the Marketing Associate position at BrightEdge Solutions, as advertised on your website. With two years of experience in digital marketing and a proven ability to drive engagement and lead generation, I am eager to bring my skills to your innovative team. In my role as a Digital Marketing Coordinator at CreativeVibe, I spearheaded a social media campaign that increased follower engagement by 40% and generated 15% more leads than the previous quarter. By leveraging data-driven insights, I developed strategies that resonated with target audiences and aligned with business objectives. I am particularly inspired by BrightEdge’s commitment to innovation in the marketing industry. Your focus on delivering client-centered solutions aligns with my passion for creating impactful campaigns that drive measurable results. Thank you for considering my application. I would welcome the opportunity to discuss how my skills can contribute to the success of BrightEdge Solutions. Attached herewith is my resume, while references are available upon request. I look forward to meeting with you soon. Sincerely, Charlie Pace

Hospitality-Specific Example

This sample letter below demonstrates an entry-level application for a front desk associate position in the hospitality industry.

Desmond Hume 789 Hospitality Lane Chicago, IL 60601 (555) 987-6543 [email protected] November 29, 2024 Emily Bishop Hotel General Manager LuxeStay Hotels 123 Luxury Blvd Chicago, IL 60611 Dear Ms. Bishop, I am excited to apply for the position of Front Desk Associate at LuxeStay Hotels, as advertised on your careers page. With a passion for customer service and six months of experience as a receptionist, I am eager to deliver exceptional experiences to your guests. In my previous role as a Receptionist at Comfort Suites, I mastered the art of managing check-ins and check-outs efficiently, resolving guest inquiries and coordinating with various departments to ensure seamless service. My ability to remain calm under pressure helped me resolve a high-volume booking conflict during peak season, earning positive reviews from both management and guests. What excites me most about working at LuxeStay Hotels is your commitment to providing luxury experiences with a personal touch. I am confident my dedication to excellence and attention to detail will make a valuable contribution to your team. Thank you for considering my application. I look forward to the opportunity to bring my hospitality expertise to LuxeStay Hotels. Please feel free to contact me to discuss my qualifications. Sincerely, Desmond Hume

Example for Managerial-Level Roles

In this example, the applicant is applying for a managerial-level position in the hospitality industry, specifically a Restaurant Manager role .

Ethan Rom 789 Hospitality Lane Chicago, IL 60601 (555) 987-6543 [email protected] November 29, 2024 Norman Roberts Director of Restaurant Operations Epicurean Dining Group 123 Lincoln Blvd Chicago, IL 60611 Dear Mr. Roberts, I am thrilled to apply for the Restaurant Manager position at Epicurean Dining Group, as advertised on LinkedIn. With over eight years of experience in hospitality management and a strong track record of driving operational excellence, I am confident in my ability to lead your team to new heights. As the General Manager at Gourmet Haven, I successfully implemented staff training programs that reduced turnover by 25% and increased customer satisfaction scores by 30%. By streamlining operations and optimizing inventory management, I also achieved a 15% reduction in overhead costs without compromising service quality. Epicurean Dining Group’s reputation for culinary excellence and innovative dining experiences resonates deeply with my passion for creating memorable guest interactions. I am particularly excited about the opportunity to contribute to your mission of redefining fine dining. Thank you for considering my application. I would be delighted to discuss my leadership approach and vision for enhancing guest satisfaction at Epicurean Dining Group. I look forward to scheduling a conversation with you and your team soon. Sincerely, Ethan Rom

Sending Your Application Letter

Once you’ve crafted the perfect application letter, it’s time to send it off. How you send your letter plays a key role in making a professional impression.

Here are some tips for submitting your application letter efficiently and professionally:

Add a subject line: If you’re sending your application via email, make sure your subject line clearly indicates the reason for your email. A professional subject line should include your name and the job title you’re applying for. For example: “Application for Marketing Associate Position – [ Your Name ].”
Include properly labeled attachments: This is also applicable if you’re submitting your application via email. Besides the letter, make sure to attach your CV or resume in an easily accessible format, typically as PDF. Be sure to label your files clearly, such as “[ Your Name ] Resume” and “[ Your Name ] Application Letter,” so the recipient knows what they are opening.
Follow submission guidelines : Check the job posting to find out if you should submit your application letter via email, a company portal or another job platform . This will ensure your letter gets to the hiring manager in the best possible way.

Hiring for a hospitality company?

Looking for high-paying hospitality jobs, final tips for writing your application letter .

Now that you know the essential things to include in your application letter and the proper way to submit it, here are a few final reminders to consider:

Do Some Groundwork

Consider the most important skills and accomplishments to include. Stay concise and focus on what matters.

Keep It to One Page

Hiring managers and recruiters value brevity, given that they typically go through multiple job applications in a day. Aim for a clear, professional document that gets straight to the point and avoids wasting their time.

Format It Properly

Use traditional fonts like Arial, Calibri or Times New Roman, and stick to a font size between 10.5 and 12 points.

Keep paragraphs single-spaced with a blank line in between.

Tailor It to the Role and Company

Although it’s perfectly fine to have an application letter template on hand, you should always customize it to reflect the specific job title and company you’re applying for.

To do this, check the job description so you know what qualifications you need to highlight and avoid simply duplicating what’s on your CV or resume.

Additionally, research the company (such as its values and mission statement) so you can incorporate these in your letter — particularly the part where you explain why you’re excited about the opportunity.

Proofread Everything Carefully

A polished letter of application leaves a lasting impression, so always proofread it before sending. Check the document or email for typos, grammatical errors, incorrect formatting and generic phrases that should be replaced.

Application Letter FAQ

01. how do i start an application letter expand collapse.

Begin with your full name and contact information, followed by the date, the recipient’s name, job title and company name and address.

Then, write a formal salutation and an engaging opening paragraph that captures the reader’s attention.

02. What’s the difference between an application letter and a cover letter? Expand Collapse

A job application letter introduces the applicant and explains their qualifications, and doesn’t necessarily come with a resume or CV. Meanwhile, a cover letter typically accompanies a resume and focuses more on how you’ll benefit the company.

03. How do I make my application letter stand out? Expand Collapse

Highlight quantifiable achievements, tailor the letter to the specific role and convey genuine enthusiasm for the position.

Written by Vukasin Petrovic

Content Specialist

Vukasin is an experienced content creator with more than five years of writing and editing experience. With a background in English and an MFA in Creative Writing, he excels in digital marketing and copywriting, crafting narratives that engage the audience.

Reviewed by Marcy Miniano

Marcy is an editor and writer with a background in public relations and brand marketing. Throughout her nearly decade-long career, she has honed her skills in crafting content and helping build brands across various industries — including restaurant and hospitality, travel, tech, fashion and entertainment.

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